Benefits of Exhibiting

  • Exposure to a targeted audience of over 500 government finance professionals.
  • Meet and engage with prospective customers face-to-face and strengthen your bond with existing customers.  
  • Opportunity to demonstrate products or services.
  • Specific “Exhibitor Breaks” between sessions to encourage attendee/vendor engagement.
  • Full access to all conference events, sessions, and meals.

Who attends the NYGFOA Annual Conference

  • Comptrollers
  • Commissioners
  • Directors of Finance
  • Financial Analysts
  • Treasurers
  • Clerks
  • Supervisors
  • Chief Financial Officers
  • Accountants
  • Budget Directors
  • Business Managers
  • Cash Managers
  • Council Members

This is New York’s premier event for government finance professionals. Interact with over 500 finance professionals from all levels of state and local government, as well as the private sector. 

Types of companies that exhibit

The NYGFOA welcomes a broad range of companies and organizations as exhibitors. Past/current exhibitors include:

  • Appraisal servicers
  • Auditing Firms
  • Banks
  • Software Companies
  • Corporate Trust Firms
  • Accounting Firms
  • Credit Rating Agencies
  • Economic Research Firms
  • Energy Management Firms
  • Financial Advisors
  • Investment Management Companies
  • Municipal Insurance Brokers
  • Leasing Companies
  • Public Finance Law Firms
  • Purchasing Services

How the Conference is marketed

Direct mailing, e-mail blasts, and promotion in our quarterly magazine are utilized and disseminated to the aforementioned target audiences several times during the months leading up to the conference.  

Upon receipt of Exhibitor Booth Space Form and payment, our conference marketing graphics will be dispersed to your company’s exhibitor coordinator for use in your promotions. We encourage you to incorporate them in your communications.

2018 Exhibitor Booth Rates

Booth Size

Location

Member Rate

Non-Member Rate

5’ x 10’

Main Hallway

CK $1,350 / CC $1,391

CK $1,750 / CC $1,803

5’ x 8’

Main Hallway

CK $1,150 / CC $1,185

CK $1,550 / CC $1,597

6’ x 10’

Off Main Hallway

CK $1,150 / CC $1,185

CK $1,550 / CC $1,597

Included in your booth space purchase:

  • Two complimentary Conference registrations for company representatives.
  • One table of specified size, with skirt and two folding chairs.
  • Draped back wall and two side rails.
  • One booth identification sign.
  • A company listing with specified contact in the Conference program (distributed at Conference).
  • Acknowledgment in the Summer issue of Association magazine.
  • An attendee list of pre-registrants a month in advance of the Conference.
  • A complete list of all attendees emailed to you following the Conference.
  • A stamp and ink pad for indicating attendee visits at your booth (for prize raffling).

Additional Booth Information:

  • Booth spaces are based on “first-right-of-refusal” by returning exhibitors.  The “first-right-of-refusal” benefit will be available to returning exhibitors until January 31, 2018.  If you have not secured your space by this date, it will be made available to other exhibitors.  
  • 5’ x 8’ and 5’ x 10’ booths cannot accommodate additional items besides the table and chairs provided due to depth restrictions.  Alternatives to these standard items are available through Clifton Park Convention Services.  
  • Prefabricated booths more than 8’ wide require a 10’ wide booth.
  • Additional representatives beyond the two complimentary representatives must register and pay to attend the conference.  The fee for any additional representative is $200.00 each.
  • Electricity and other booth enhancement options are available from Clifton Park Convention Services. An exhibitor kit will be sent to the designated coordinator upon receipt of payment for booth.

Booth Set up and Exhibitor Hours

Please plan your set-up and break down according to the allotted times. Please do not break down your exhibit until the conclusion of the last session.

Registration desk hours:

  • Wednesday, March 21   2:00p - 5:30p
  • Thursday, March 22       7:00a - 5:30p
  • Friday, March 23             7:30a - 12:30p

Set-up hours:

  • Wednesday, March 21   2:00p - 5:30p

Exhibits officially open on Thursday morning.

Welcome Reception:

  • Wednesday, March 21   6:00p – 7:30p

For attendees and exhibitors – plan on attending!

Exhibit hours:

  • Thursday, March 22     8:00a - 5:30p
  • Friday, March 23           8:00a - 12:30p

Information for Booth Attendees

Registration

With the purchase of your booth space you receive two complimentary registrations. For your first complimentary representative, please include contact information on the Booth Space Contract.  For your second complimentary and additional company representatives, please complete the Exhibitor Registration Form.  The fee for any additional representatives is $200.00.

Lodging

In addition to rooms available at the Albany Marriott, Radisson Albany and Home2Suites, a separate room block has been arranged at the Courtyard Albany Airport (a Marriott property) located at 168 Wolf Rd across from the Albany Marriott for exhibiting companies.  To reserve a room use the Hotel Reservation form included in the Exhibitor Prospectus or for the Courtyard Albany Airport, please call 866-237-5979.

Exhibit Booth Cancellation Policy:

  • On or before January 31, 2018: Cancellations will be charged a $100 administrative fee.
  • After January 31, 2018: No refunds. Payment is still required on any unpaid booth space.

 

AC Sponsorship Information 

The NYGFOA Annual Conference offers a multitude of sponsorship options that range in price and exclusivity.

Exclusive Event Sponsorships

There are many benefits to sponsoring an individual event during the Annual Conference. With a higher level of exposure and opportunity for engagement, these sponsorships give your company the opportunity to “own” a part of our conference and boost brand recognition!

Receptions, Meals & Breaks

Conference Welcome Reception (3/21) - $5,300.00

Welcome our Conference attendees on Wednesday evening (March 21). Get the chance to mix and mingle from 6:00p - 7:30p and to catch up with old friends and make new ones!

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding at reception
  • Opportunity to ‘emcee’ and welcome attendees to conference during reception
  • Three (3) complimentary conference registration ($600 value)
  • One (1) full page advertisement in Conference Program ($475 value)

* This sponsorship can be split amongst multiple sponsors. Please call our office for details.

Thursday Morning Breakfast (3/22) - $3,000.00   RESERVED

The Thursday Morning Breakfast is the first group meal at the Conference, boasting an attendance of over 300 attendees. The perfect opportunity to greet attendees, connect over coffee and a delicious breakfast assortment.  

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding at breakfast
  • Opportunity to ‘emcee’ and welcome attendees to conference during breakfast
  • One (1) complimentary conference registration ($200 value)
  • One (1) full page advertisement in Conference Program ($475 value)

Friday Morning Breakfast (3/23) - $3,000.00

The Friday Morning Breakfast is the perfect opportunity to connect with attendees and guarantee a perfect start to the last day at the conference.  

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding at breakfast
  • Opportunity to ‘emcee’ and welcome attendees to conference during breakfast
  • One (1) complimentary conference registration ($200 value)
  • One (1) full page advertisement in Conference Program ($475 value)

Thursday (3/22) or Friday (3/23) Morning Coffee Break - $1,000.00 each

The Coffee Break sponsorship is the perfect brand awareness building opportunity because of coffee stations in high traffic areas and well, who doesn’t love coffee!  

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding at coffee stations

 Thursday Ben & Jerry’s Ice Cream Social (3/22) - $1,875.00   RESERVED

One of the most beloved events during the Annual Conference, the Ben & Jerry’s ice cream social is an opportunity to engage with attendees and enjoy the perfect afternoon pick-me-up! Also included in the Ice Cream Social are refreshments and a variety of savory snacks.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding in the Ice Cream Social Salon
  • One (1) complimentary conference registration ($200 value)

Thursday Networking Luncheon (3/22) - $4,650.00   RESERVED

The Thursday Networking Luncheon boasts the highest meal attendance of the conference.  Exclusive brand exposure and ability to choose the meal to be served makes this sponsorship one of a kind!

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and and branding at lunch
  • Opportunity for placement of marketing collateral at each place setting
  • Opportunity to ‘emcee’ and welcome attendees to lunch
  • Three (3) complimentary conference registration ($600 value)
  • One (1) full page advertisement in Conference Program ($475 value)

Scholarship Banquet (3/22) - $6,400.00

The Scholarship Banquet recognizes the Association’s 2018 winners of both the Stanley M. Schoenfeld Scholarship and the Professional Development Scholarship. During the three-course meal, also recognized are the Past Presidents of the NYS GFOA which makes for a special evening of both recognition and remembrance.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding at dinner
  • Opportunity for placement of marketing collateral at each table
  • Opportunity to ‘emcee’ and welcome attendees to the Banquet
  • Four (4) complimentary conference registration ($800 value)
  • One (1) full page advertisement in Conference Program ($475 value)

* This sponsorship can be split amongst multiple sponsors. Please call our offices for details.

Casino & Game Night Refreshments (3/22) - $3,000.00   RESERVED

A highly anticipated event during the conference, the Casino & Game night on Thursday evening is a fun-ending to a day full of learning and connecting. Sponsorship covers the open bar and snacks provided during the evening entertainment. A fun night for all!

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding at the event
  • One (1) complimentary conference registration ($200 value)
  • One (1) full page advertisement in Conference Program ($475 value)

Conference Sessions

“Memory Switch” Keynote Presentation (3/22) - $6,000*

Regarded as one of the leading experts in the field of Memory Development, Matthew Goerke, will engage and train the crowd with tips and techniques for instant memory recall. Mr. Goerke has worked with several well-known speakers including Zig Ziglar, Tony Robbins, Ed Forman, and Vic Conant and has trained countless executives from Fortune 500 corporations.   

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board
  • Table for marketing collateral within Keynote presentation room
  • Opportunity to ‘emcee’ and introduce the presentation
  • Four (4) complimentary conference registration ($400 value)
  • One (1) full page advertisement in Conference Program ($475 value)

* This sponsorship can be split amongst multiple sponsors. Please call our offices to discuss details.

Conference Entertainment

Casino & Game Night (3/22) - $7,500.00

A highly anticipated event during the conference, the Casino & Game night on Thursday evening is a fun-ending to a day full of learning and connecting. Attendees are immersed in a night of luck and chance, with all funds donated to the Stanley M. Schoenfeld Scholarship Fund.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • Company name and logo on exclusive sponsor board and branding at the event
  • Opportunity to ‘emcee’ the night
  • Four (4) complimentary conference registration ($800 value)
  • One (1) full page advertisement in Conference Program ($475 value)

* This sponsorship can be split amongst multiple sponsors. Please call our offices for details.

 In-Kind Sponsorships

Branded Conference Badge Wallets & Lanyards – In-Kind   RESERVED

Badge wallets and lanyards are provided upon check-in at the Conference.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company contact in Conference Program
  • One (1) complimentary conference registration ($200 value)

Branded Conference Tote Bags – In-Kind

Tote bags are provided upon check-in for use throughout the Conference.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company contact in Conference Program
  • One (1) complimentary conference registration ($200 value)

Brand Awareness Opportunities

Branded Conference Wifi & “Cyber Café” - $3,000.00   RESERVED

An engagement-driven experience to have your brand in the hands of all attendees, the Conference Wifi gives your company the ability to customize the Wifi passcode and network name. In addition, a pop-up “Cyber Café” is included in the sponsorship for attendees to have a physical touch point with your brand. The “Cyber Café” and Wifi are available throughout the conference.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • “Cyber Café”  tables for marketing collateral
  • One (1) complimentary conference registration ($200 value)

Hotel Key Cards - $2,000.00   RESERVED

A fun opportunity to have your brand logo on the hotel room key cards for all of our hotel room blocks at three different hotels.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • One (1) complimentary conference registration ($200 value)

General Conference Sponsorships

By providing general sponsorship to the NYGFOA Annual Conference, you are ensuring the best-experience possible for attendees and are given recognition throughout the conference at increments based by sponsorship level. 

Platinum Sponsorship - $5,000.00

The highest level and the most recognized companies throughout the conference!

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board
  • Three (3) complimentary Conference Registrations ($600.00 value).
  • One (1) full page advertisement in Conference Program ($475 value)

Gold Sponsorship - $1,600.00

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board
  • One (1) complimentary Conference Registrations ($200.00 value).

Silver Sponsorship - $1,250.00

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board

Bronze Sponsorship - $850.00

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board